We’re looking for a hands-on and highly organised Facilities Coordinator to support the day-to-day operations and maintenance of a busy corporate office environment.
This is a part time contract role, working 4 hours per day across five days, where you’ll be the go-to person onsite for facilities matters. You’ll help ensure the workplace is safe, compliant, welcoming and running smoothly for staff and visitors, while reporting into a Melbourne-based Facilities & Procurement Manager.
About the Role
Reporting to the Facilities & Procurement Manager, you will provide proactive facilities coordination and administrative support across site operations.
Your responsibilities will include:
- Acting as the onsite first point of contact for facilities matters
- Conducting regular walkthroughs to identify maintenance or safety issues and coordinating rectification
- Logging and managing facilities work orders through to completion
- Liaising with building management, landlords and external contractors for repairs and planned maintenance (HVAC, electrical, plumbing, cleaning, waste, pest control and more)
- Coordinating contractor access, inductions and compliance documentation
- Managing office consumables and facilities stock within budget
- Supporting meeting room and event setups from a facilities perspective
- Assisting with site access, visitor processes and security administration
- Supporting new starter site inductions, including safety briefings and access coordination
- Assisting with local WHS activities including hazard reporting, signage and inspections
- Raising purchase orders, processing invoices and maintaining accurate facilities records
About You
You’re practical, detail oriented and enjoy being the person who keeps things running behind the scenes.
To be successful, you will bring:
- Experience in a facilities coordination, office management or building services support role
- Confidence working with landlords, building management and multiple external service providers
- Experience managing work orders, invoices and purchase orders
- A sound understanding of workplace health and safety in an office environment
- Strong Microsoft Office skills and confidence using facilities or work order systems
- Excellent communication skills and the ability to work with a wide range of stakeholders
- The ability to manage competing priorities and stay calm under pressure
Nice to Have
- • Qualification in facilities, property, business administration or WHS
- • Current First Aid certification
- • Experience in a large or multi-site organisation
What’s on Offer
- Part time role, 20 hours per week (4 hours per day, Monday to Friday)
- 6 month contract
- Varied, hands-on facilities role in a professional office environment
- Support from an experienced Melbourne-based manager
- Opportunity to make a real impact on day-to-day workplace experience
If you’re someone who notices the little things, solves problems quickly and takes pride in keeping a workplace running smoothly, we’d love to hear from you. Sarah Wilkinson - swilkinson@morganconsulting.com.au
